Visiting Rotations for Residents and Fellows

Program Letter of Agreement (PLA)

The residents/fellows Program Director/Coordinator will reach out to the GME Institutional Administrator, with the necessary details for the rotation. GME admin will provide the Program Letter of Agreement (PLA) that needs to be filled out and signed by the residents/fellows home institution. The PLA must include the home institution's goals and objectives for the rotation. The completed agreement must be submitted before proceeding.

• Program letter of agreement template

Permiso de médico en formación (PIT)

Cada residente visitante debe poseer un permiso de formación de posgrado (PIT) emitido por el estado. Si es residente y rota con nosotros desde fuera del estado, deberá obtener un permiso de rotación, válido durante la duración de la rotación, del Texas Medical Board.

La institución de origen de los residentes/compañeros deberá enviar lo siguiente al Texas Medical Board:

• Hoja de cálculo de presentación del PIT (completada por el coordinador de la institución de origen)
• Carta de responsabilidad (del director del programa de la institución patrocinadora)

Además, el residente deberá proporcionar:

• Número de programa ACGME
• Número de seguridad social
• Número ECFMG (si corresponde)
• Fechas de inicio y finalización de su rotación

Submit the PIT Submission Spreadsheet to PIT.Application@tmb.state.tx.us and fax the Letter of Accountability to the Texas Medical Board (contact information will be provided by Selene).

Requisitos de incorporación completa

Después de recibir el PLA firmado, el residente deberá:

• Completar la solicitud de residente visitante
• Proporcionar una fotografía profesional para la insignia de BSWH
• Cualquier otra documentación requerida para la incorporación, si corresponde
  
   

Una vez completado, envíe el paquete y la foto a Selene Valdez. Durante el proceso, Selene:

• Introducirá al residente en Access One
  • El residente/compañero reclamará su cuenta
• Asignará el acceso EPIC
  • El residente/becario deberá completar los módulos de formación y cumplimiento de manera oportuna.
• Proporcione la insignia de Baylor Scott y la insignia blanca
  • El residente/becario y/o el administrador del programa deberán recoger la insignia en la oficina de insignias antes de su primer día o el mismo día. Detalles en el paso 5.
    
     

Complete Required BCM Modules

The resident/fellow is required to complete specific BCM training modules based on their PGY level/status. These modules will be assigned by Selene and will appear in the resident’s training transcript. The required modules are:

• PGY 1 – Resident as Teachers and Educators: Fostering a Growth Mindset
• PGY 2 – Resident as Teachers and Educators: Fostering Critical Thinking in Learners
• PGY 3 – Resident as Teachers and Educators: Teaching and Leading as a Supervisory Resident (Team)
• Fellow – Fellows as Teachers and Educators: Next Level Teaching Skills

These modules will be assigned by Selene Valdez and must be completed prior to the rotation.

Rotation procedures

One week prior to rotation start date: Receive email from GME Admin to:

• Confirm access to EPIC
• Verify completion of all required compliance modules
• Ensure you have received reporting instructions and a schedule from the program you will be rotating with

On the first day of the rotation: Report to the Program Coordinator to receive:

• Temporary badge (if applicable)
• Call meal card (if applicable)
• Parking sticker (if applicable)

End of rotation:

At the end of the rotation, all issued items must be returned to the Program Coordinator and/or discarded at any Iron Mountain. If a resident has future rotations with us (e.g., Darnall), they should keep their badge.